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Administrative Clerk II

Company: Citrus Community College
Location: Glendora
Posted on: November 12, 2021

Job Description:

Administrative Clerk II (44721-01) Posting Number: m Posting Date: 09-16-2021 Closing Date: 10-14-2021 Department/Division: CTCE (Continuing Ed) Funding: District Funded Job Category: Classified Assignment: Part-Time Percentage Employee: 49% Months per Year: 12 Work Days per Week: 5 Work Schedule per Day: Monday through Thursday: 9:00 a.m. to 1:00 p.m. Friday: 9:00 a.m. to 12:30 p.m. Work Shift for this Position (select all that apply): Days FLSA: Nonexempt Placement/Range: 22-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1) Pay Rate: $1,548.34/mth ($18.23/hr) Salary listed includes a temporary 2% increase that expires on 12/31/23. Benefits: This position is eligible for prorated sick and vacation time based on the 49% assignment. A Complete Application Packet Includes: --- Optional Applicant Documents: Resume --- Cover Letter --- Other Document (s) --- Transcripts --- Licenses and Certificates Recruitment to fill one part-time (49%) assignment in the Continuing Education area. POSITION SUMMARY Performs recurring, yet technically oriented clerical, secretarial, and clerical accounting duties within a department, program, or equivalent District function. Duties will vary depending on the assignment. ESSENTIAL DUTIES AND RESPONSIBILITIES Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties: --- Types letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts or verbal instructions. May prepare handbooks and other program materials. --- Processes documents requiring knowledge of the special terminology, policies and procedures of department or area of specialized function. --- Performs analytical duties such as evaluating student profiles for specific programs (e.g., limited English proficient) by pre-screening registration materials, language assessment test scores, and other materials that would identify and profile student needs. --- May schedule, coordinate, and administer tests. --- May perform receptionist duties. Greets visitors, staff or students in person or over the telephone, ascertains nature of business and provides standard information related to area of assignment. Work activities include answering all incoming phone lines of department and routing calls to appropriate extensions. --- Provides special assistance to students, including those with special needs. May introduce students to other services and college support. --- Maintains records and files of documents processed for ready access and compiles various reports according to well-defined operating procedures. --- Ensures the timely distribution and receipt of a variety of records and reports. Requests or provides information as necessary to assure completeness and accuracy. --- Compiles statistical data, posts routine administrative or financial transactions or other data and maintains various department information onto establish data entry formats. Searches out information in departmental records and files. --- Reviews and prepares documents for entry of information into electronic data processing system. Follows up as necessary to complete documents. Enters and updates student and business information into computer-aided systems using established formats. --- May perform registration duties such as originating and preparing student transcripts and registration packets, daily schedules, newsletters and other general correspondence. --- Maintains confidentiality of information processed or received during the course of performing assigned duties. --- May receive, sort and distribute incoming mail. Composes routine correspondence independently as appropriate. --- May participate in selecting and training student and other part time workers. --- Performs other duties as assigned that support the overall objective of the position. Knowledge, Skills and Abilities: KNOWLEDGE, SKILLS AND ABILITIES --- Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. --- Requires a working knowledge of procedures associated with processing financial transactions such as purchase orders and budget line item changes. --- Requires a working knowledge of personal computer-based software that support this level of work, including but not limited to word processing, spreadsheet, and software (with data entry screens) used in education. --- Requires sufficient arithmetic skills to compute sums and statistics. --- Requires sufficient skill using the English language, grammar and spelling, punctuation, proofreading/editing, to prepare standardized correspondence. --- Requires sufficient human relations skills to present a positive image of the District, convey technical information to others, and use patience in dealing with a diverse population. --- Requires the ability to perform all of the duties of the position in a high volume environment that may be dominated by distractions. --- Must be able to perform clerical and secretarial work with speed and accuracy. --- Must be able to learn, interpret, explain and apply knowledge of District and department organization, operations, programs, functions and special department terminology when performing assignments. --- Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. --- Requires the ability to work cooperatively with staff, students, external organizations, and the public using patience and courtesy. --- Requires the ability to use a personal computer to produce correspondence, informational materials, and conduct basic research. --- Requires the ability to maintain confidentiality of private and sensitive information. --- Requires the ability to perform work on varying shifts. MINIMUM QUALIFICATIONS See Education and Experience below. PREFERRED QUALIFICATIONS --- Two years of clerical experience in an institution of higher learning. --- Experience using Banner or similar ERP system. Education and Experience: EDUCATION AND EXPERIENCE --- A high school diploma, or the equivalent, and two years of clerical experience. Physical Abilities: PHYSICAL ABILITIES --- Must be able to function indoors engaged in work of primarily a sedentary nature. --- Requires the ability to use near vision to write and to read printed materials and computer screens. --- Requires the ability to use hearing and speech for ordinary and telephonic conversation and to hear sound prompts from equipment. --- Requires ambulatory ability to sit, often for long periods of time, move about campus locations, and to reach work materials. --- Requires manual and finger dexterity to type/keyboard and/or operate mouse and/or otherwise operate a microcomputer and other equipment. Licenses and Certificates: Other Document(s): Special Instructions to Applicants: "CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER." It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics. SPECIAL INSTRUCTIONS TO APPLICANTS Applications are considered legal documents, and as such, all areas of the application must be completed, or your application packet will be considered incomplete and will not be moved forward. While it may be appropriate in some areas of your application to use "NA" (not applicable), do not use terms such as "see resume" or "see attached". When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience. Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the "Finished Attaching Documents" button and confirming. It is advisable to attach "Optional" documents first, and then "Required" documents once you are ready to click on the "Finished Attaching Documents" button and confirming. Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience. Additional documents CANNOT be added to your electronic application packet once you click on "Finished Attaching Documents" and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on "Finish Attaching Documents Later". Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected "Finished Attaching Documents" and have received a confirmation number, and you will not be able to apply for a position after the position has closed. Please note, should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered..... click apply for full job details

Keywords: Citrus Community College, Glendora , Administrative Clerk II, Administration, Clerical , Glendora, California

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